BY-LAWS

 BY-LAWS

 

1.0 Purpose

To facilitate the implementation, integration, and ongoing communications as it relates to health information and evidence based decision making in health care in Ontario.

Objectives

1.   To exchange information management strategies and to share best practices.

2.   To organize relevant educational sessions and networking opportunities.

3.      To ensure communication links with the relevant professional associations and organizations (i.e. CCO; Access to Care, LHINs, Ministry of Health/Long Term Care, Ontario Hospital Association, and others as relevant).

2.0 Membership

Membership is individual and based on a fiscal year (April 1st- March 31st)

Membership fees will be reviewed annually as required, and found in Appendix A

Active Member

One who is employed by a health care facility and/or has an active health care affiliation.

Student Member

One who is actively enrolled in a college or university full time program.[VP1] [AW2] 

3.0 Executive

The Committee shall be:

1.   Chair

2.   Vice-Chair (selected by Committee)

3.   Immediate Past Chair

4.   Treasurer/Conference Coordinator

5.   Communications Coordinator

6.   Education Coordinators (shared role with 2 executive members)

7.   Sponsorship/Marketing Coordinator

8.   Member at Large

9.   CIHI Liaison (Ex-Officio)

10. LHIN Liaison (Ex-Officio)

11. MoH/LTC Liaison (Ex-Officio)

12. CCO, Access to Care Liaison (Ex-Officio)

 

4.0 Duties of the Executive

Chair

1.   Call and conduct all Executive meetings/teleconferences.

2.   Ensure the By-laws are reviewed annually.

3.   Be a representative to relevant persons/organizations.  

4.   Manage the performance of the executive team.

5.      Send thank you letters with individualized feedback to conference presenters.

6.   Arrange business dinner meeting.  

Vice-Chair

1.   To assist the Chair in all his/her duties

  1.  
    1. Support the chair with ongoing functions as required
    2. Troubleshooting on education days.

2.   To represent the Chair in his/her absence.

3.   Organize theme/agenda, speakers and facilitate .annual session at the OHA’s Health Achieve Conference  in Toronto    

Past Chair

1.   Recruit and vet new Executive candidates (as required).

2.   Act as a liaison to other conferences, events, and associations.

 

Treasurer/Conference Coordinator

1.   Manage and record all business transactions during the term.

2.      Produce a financial report for each executive meeting, with an annual financial statement and budget at the June Executive meeting.

3.      Maintain and update the Membership List.

4.      Registration management and related tasks.

5.   Liaison with hotel staff regarding meeting rooms, accommodations and catering.

Communications Coordinator

  1. Record all minutes of the Executive meetings/teleconferences.
  2. Distribute minutes and related documents in a timely fashion.

3.      Coordinate communications with the webmaster for UMNO web site.

4.      Circulate annual membership and conference registration forms. 

5.      Coordinate and post job postings.

6.      Coordinate UMNO broadcast messages

7.      Support member access to the website

  1. Arrange for speaker gifts and door prizes.

 

Education Coordinator (a shared role by 2 executive members)

1.   Organize all programs as planned by the Executive.

  1.  
    1. Facilitate speaker contact.
    2. Finalize education agenda and education day survey
    3. Ensure speaker presentations are posted on the web site (the week of the conference).
    4. Facilitate the MC for the education day
    5. Trouble shoot as required when AV problems arise throughout the conference.

2.      Education day speaker liaison (obtain facility information regarding accommodations, AV equipment and internet access.  Inform treasurer.   

 

Sponsorship, Marketing & Social Media Coordinator

1.      Solicit sponsors.

2.      Coordinate materials and needs with the educational coordinator.

3.      Prepare Sponsorship invoices.

4.      Create and manage social media outlets.

Member at Large

1.     Compile analysis of comment sheets at the end of education sessions and provide feedback to UMNO Executive (including scores and comments)

a.     Provide Hotel specific feedback to Treasurer for follow up with Hotel.

b.     Provide Speaker feedback to Chair

2.     Other duties at the request of the Chair

CIHI Liaison (Ex-Officio)

1.      Update and present to the executive and membership at large regarding new initiatives and the status of works in progress.

LHIN Liaison (Ex-Officio)

1.      Update and present to the executive and membership at large regarding new initiatives and the status of works in progress.

  1. Assist and contribute in educational day planning with relevant strategic work and initiatives.

MOHLTC Liaison (Ex-Officio)

1.      Update and present to the executive and membership at large regarding new initiatives and the status of works in progress.

2.      Assist and contribute in educational day planning with relevant strategic work and initiatives.

CCO, Access to Care Liaison (Ex-officio)

  1. Update and present to the executive and membership at large regarding new initiatives and the status of works in progress.
  2. Assist and contribute in educational day planning with relevant strategic work and initiatives.

 

Liaison representative may be represented by a delegate as required

 

5.0 Network's Commitment

 

1.   Two (2) ‘in-person’ education conferences and one (1) ‘virtual’ education session per year.

2.   Maintain online presence through website and social media outlets.

2.   Provide an annual financial statement

 

 

Developed: March 1991
Revised: December 2000

Revised:  May 2005

Revised: 2008

Revised: 2014

Revised: June 2015

 

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